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How to Welcome a New Employee to the Team?

How to welcome a new employee to the team
Alexandre Diard
How to welcome a new employee to the team

Take a look at your employee onboarding practices on your new hires. Are your welcome messages up to scratch in your orientation and are you doing the needed steps to increase employee retention since day one? 

Don't underestimate the importance of a good onboarding  and a good orientation process for new hires. Creating an epic welcome to greet new employees is a prime opportunity to create a first positive impression in the new employee orientation. 

When approached strategically, a proper welcome statement to all new employees shows professionalism, good company culture, and can be an enjoyable and productive process to avoid common new job anxiety that tends to happen during the onboarding process. 

Stuck on how to welcome a new employee to the team and how to handle the first day of employment in the orientation process based on your employee's needs? Should you focus on welcoming the new staff or should you start orientation immediately? Here we will explain the things you can do to welcome new employees and things to think about when you have new staff. 

We'll give you some examples you can use for the welcoming in the hiring process for new hire and what things to consider to have a smooth transition to increase employee engagement through your new onboarding. 

Related articles:

- 10 Reasons to Use Employee Onboarding Tools in 2022
- Employee Onboarding Timeline: How Long Does Onboarding Take?

 

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How to Welcome a New Employee to the Team

Every word is important when you're sending a welcome message to a new employee in the hire orientation. Why? Because you want your new team member to have a solid first impression of your company and believe in their talents and potential. 

Here are some helpful tips for writing a welcome letter for employees from day one: 

  • Express enthusiasm and appreciation before the first day of employment

  • Communicate the company's core values

  • Confirm the new hire's start date, time, and dress code

  • Reaffirm your enthusiasm for your hiring decision 

  • Outline activities and expectations for the first few days 

  • Provide access to paperwork to save time during their check-in

To help you understand how to incorporate the above into your letter, here are 21 welcome message samples for inspiration to have a great introduction. 

 

21 Welcome Message Examples

  1.  "We are delighted that you have decided to join us. On behalf of myself and all of the team, we would like to extend our warmest welcome and best wishes."

  2.  "Welcome to the team! We are beyond thrilled to have you at our office. We know how much of an asset you will be within our company, and we can't wait to see all that you accomplish." 

  3.  "Congratulations and welcome aboard! We're so glad we chose you to help us rise to the next level. Never feel shy about sharing your thoughts and ideas – that's why we brought you on board!"

  4.  "Welcome [Name]! We're proud to have you become part of our team. We look forward to learning and growing alongside you for the years to come."

  5.  "A very warm welcome from the whole team here at [Company]. We want you to know that we believe in you, and we can't wait to see what you'll make happen."

  6.  "Congratulations on taking the first steps to your new career! We hope you ask us questions, make mistakes, and try new things. That's the best part about learning, and we hope we reach new heights together."

  7.  "Welcome, [Name]! Thank you for accepting our job offer. We're confident that we'll work well together in the weeks and years to come. We hope you'll feel comfortable asking us questions because we are here to support you." 

  8.  "Welcome to the team! We know that starting a new job can be intimidating, so we just wanted to let you know that we support you and are here to help you in any way we can. You're part of the team now, and we know you'll do great things here."

  9.  "Warmest of welcomes, [Name]! You bring a unique perspective to our team that can help us reach new heights. We know we'll turn to you when we need your abilities and ideas – the ones we hired you for."

  10.  "A great big warm welcome! We hand-picked you to join our team because we believe in you and the unique talents you have to offer. We know your fresh set of eyes will help us to the next level." 

  11.  "Welcome and best wishes on your first day, [Name]! Starting a new job is never easy, but we hope you'll ask for help, speak up, and push us to new heights. That's what helps us grow together as a business." 

  12.  "Welcome and congratulations on joining [Company], [Name]! We look forward to sharing many laughs, wins, and success with you on our team."

  13.  "Welcome to the crew [Name]! Your unique talent and superb personality will make you the perfect addition to our team. We know you'll accomplish great things here."

  14.  "[Name], welcome! Congratulation on landing the new position of [position] with us! We couldn't be happier to have you on board as you begin your journey with [Company]." 

  15.  "[Name], I want to welcome you on behalf of our team here at [Company]. As we collaborate in the weeks and months to come, I want to ensure you that you should always feel comfortable asking us for support as you begin your new role." 

  16.  "A big congratulations on your new role! Welcome aboard, [Name]! Your skills are indispensable for our young team, and we couldn't be more thrilled to have you on our side."

  17.  "Welcome to our dynamic team! The entire office welcomes you, and we hope to form a tight-knit group of enthusiastic, creative people. Let's have a long and successful journey together." 

  18.  "All aboard, [Name]! Welcome to the crew! We're a bunch of energetic, hard workers who strive for excellence – that's why we chose you to become part of our crazy team!" 

  19.  "Congratulations on becoming the newest member of our office! We welcome you today with open arms. You are an asset to our company, and we hope you have a fantastic time working with the team."

  20.  "A big hearty welcome to you, [Name]! Thanks for accepting to become part of our crew. We are doing some exciting works, and your fresh ideas and unique perspective will be invaluable to us." 

  21.  "I'm here to personally congratulate you on your new position as [position]! Your previous work and extensive knowledge make you a crucial asset to our company. Let's accomplish big things together!" 

 

Choosing Your New Welcome Statement to Employees

Knowing how to welcome a new employee to the team can create a positive impact on your company which is a process that should be focused on during recruiting and onboarding as a new hire packet. 

Establish a positive initial connection with new employees ahead of time. You will be glad you did even if it's only electronically. This can be done by setting up a space to upgrade your online communities before the staff induction. With generation Z, onboarding software will be more suited as newer generations tend to prioritize optimization of time and having the perfect role clarity with the workstation needed. New and existing employees will appreciate this change as it will increase the employee experience and have fewer tasks needed to be completed by employees. 

Choose from the above sample messages or customize your own. Whatever you do, ensure your welcome message to employees is enthusiastic, supportive, and inspiring. 

Have you mastered the welcome email but want to learn more? 

Check out our ultimate employee onboarding checklist


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Ease Transition to Company Culture

Employee orientation should magnify your culture even in pre-employment. The employee should feel an ease transition into this culture as well and this can be obtained in the onboarding program. Is there new software that they should be accustomed to? What mentors, supervisors, or co-workers should they be familiarized with? They should be up-to-speed with regulations and what is to be expected from them. Newly hired employees can be a bit anxious as they are going to the unknown. How can you change this? Make it known. Fill out the gaps that they might have and this will ease the transition for managers as well as the employee will become more comfortable with the environment. 

An orientation program should also be put into place where all staff members get to meet the newly employed in a more socialization process. As mentioned, a mentor should also be part of this socialization with the newcomers as all new hires should have a person to be able to interact with and ask questions that can be scary to ask upper management. A mentor should be there to provide support, help with employees' goals, and provide guidance on the work and people around the office.

 

Onboarding Training 

Within the new hire orientation, try to integrate certain checklists to go through with all employees being onboarded. This will be necessary for the success of the company. What things should they learn? What software or programs should they get used to working with? During the staff orientation, try to familiarize the process that they will go through during the first weeks to make sure that they have a better visualization of how the first days will look like. During your orientation to train new employees, try to explain the main tasks, dress codes, and work hours to the new employee. The main focus to have here is clarity. This can be achieved with a one-to-one with the employee and having constant talks with them about how they are adapting or if changes need to be implemented. 

 

HR Software

Software can also be upgraded, this can be done by upgrading your HR workflows with software such as in PeopleSpheres. This will facilitate all your HR functions and will make recruitment and onboarding easier as you can consolidate all your data and software on a single platform. Software such as PeopleSphere is what you need to be successful and automate all your processes which will create a higher organizational level that will in return give you an effective employee orientation program. This will be beneficial not only for the staff but for the new employee as it will be a seamless transition into the new company.  

 

Conclusion

Through this article, you should be able to have a clear welcome message to your employees to feel welcomed for onboarding and know the employee handbook of how onboarding should be managed. Talent acquisition is not the end goal where you want to stop trying but constant ways of retention are where you want to switch your focus once the acquisition is achieved of your top talent. To introduce a new employee to its co-workers should be done as an organizational socialization where the employee is not overwhelmed but is introduced to other employees to have a better connection/beginning into the company. 

During the first workday, are you having mentorship, faculty and staff meetings, introductions to new systems, knowledge of who to report to in every situation, introduction to new hire training, and knowledge of new hire paperwork? These are just some of the things to consider. Automation can be your friend if this seems overwhelming. This will save time in the process and give you better control over the experience for new employees. PeopleSphere can be one of your new tactics to help this new hire process as you will consolidate all your data into one platform and be ready to welcome the newcomer.