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Employee Portals: A Fresh Look at the Future of Work

employee portals
Alexandre Diard
employee portals

If you ever find yourself on an employee portal, just remember you’re likely using it for added data security and seamlessness between your coworkers and the rest of the team. Sharing information is easy and organized and is streamlined by plenty of modern features like live chats, case tracking, and enhancing the overall work experience. It can be hard enough to reach goals without dealing with issues of clarity and complexity. Through a web-portal,  your information can be easy to register as soon as you can access your account and be able to have a direct deposit of all your information, making it simple to become more efficient in your day-to-day work.

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What is an Employee Portal?

For the tech-savvy and knowledge-seeking, employee portals are HR portals or intranet portals that ensure private and secure communication and interactions in an online space. You can log in to continue sharing information about your business or company as we are dealing more with new ways of communication.This will only continue to become easier with technology and employee portals are a best-of-breed asset for any entrepreneur to continue developing this skill. HR software is effective alone, but employee portals build a network of interrelating software tools all in one place. Having that organized space to create a digital workplace lets it operate while keeping everyone involved, focused, and capable of receiving the same assistance and support necessary to succeed.

Employee Portal Features

Working without worrying is a key to success and thanks to the security included in employee portals and employee experience platforms, the employee-benefits don't have to be sacrificed for security even when having employees only with remote-access. HRIS is a form of HR software that prioritizes organizing processes that businesses rely on to manage, operate, and thrive. Employee portals take full advantage of the HRIS system for assistance and ensure that the convenience of the organization is a strength of your company, faculty and staff. Access to the HR portal’s internal communication tool makes communicating and reaching out to employees easier. This makes it almost an instantaneous process to verify and enroll your data to any new account of a future or any current employee. Features like an employee directory, companywide employee training, access to pay stubs, etc. are some of the many functions of the HR system that employee portals operate with. You can check your information instantly through your portal and as a manager you can access your employees information as quick as you login to your account.

Employee portals allow for businesses to keep all their information accessible and free flowing between their members who need help. Exchanging documents, uploading forms and creating a space of collaboration between everyone ensures efficiency along with an understanding across the board. Accessibility to information and work materials now stretches to any remote location with service to the employee portal through any web-browser, mobile app, or any application. Where an employee can have an account and have access to the login page of the information-system. This will ensure to be compliant to any online employee that has now become the new norm to account on after the pandemic. 

Employees not only will be kept up to date with HR reporting but have an abundance of services to maximize their efficiency in getting assignments accomplished with ease. Engagement should be consistent, and the ease of implementation of these tools should encourage the usage of these resources. HR dashboard will facilitate this process by accurately knowing in what area you need the most help and know where your employees need help to continue the financial wellness of the company.

HR software and features like a 'People Directory' enhance how quickly people can be found within a company. This will help by bringing up their profile with their login credentials and related work information. Teams can be set up within the portal to make it easy for admins to customize communications and assign tasks. This will also provide the opportunity to update any information for employees such as user name, email-address, payroll details, or any employee information needed to manage employees. This will also provide an employee access to who is in charge of specific areas in the company and be able to have accessibility of a valid email address to contact them if there are any questions or concerns. 

 

Why Employee Portals Are Important for Your Business?

 Productivity is vital to profitability and as a result, an employee portal could be the difference-maker for your company. HR portals do a great job of getting information out to your people, which helps them do their job to the best of their ability and in an efficient manner. Getting access to all of the pertinent information in one place and reaping the benefits of a PaaS (platform as a service) can rejuvenate a company's human-resources day-to-day operation. This will increase not only efficiency but employee satisfaction and engagement as you will have access to have a custom domain that fits your employees.

A staff portal can also improve talent acquisition as you will now have a database of all the resumes of your qualified employees. From the integration of employees to the continuous employee development, employee portals are a great way to setting up the company for success.

This is of course by providing an online-access system that secures you from any unauthorized access visitor. An employee email will always have confidential information that the company wouldn't feel comfortable sharing with anyone. From social security number, financial information, payroll information, to employee ID, online security is a must. Security must be exceeded in all staff but, there must be the right tools from the company to ensure this at its full functionality.  Therefore, there has to be a focus from the organization to provide an HR software that fits perfectly to each demand your organization may have. 

Improved HR Functions

With business always changing, the flexibility that employee portals bring, provide an opportunity within the digital workplace that is difficult to emulate as it provides an easy online experience. Communication can occur faster with an employee portal. Therefore changes to policy, strategy, or practice can be relayed down the organization quickly and accurately. Employee portals allow for access to events through an activity feed, as well as access to creating and using forms regarding all facets of business from HR requests to employment contracts and onboarding paperwork. Administrators can archive or transfer files to organize HR workflow or project roles and determine who has access to what. Your entire HR portal is full of tools to help get the job accomplished and it can be regulated and centralized through the employee self-service portal. This will be done by compacting attention and resources exactly where they’re wanted.

Employee Experience

Employee satisfaction will greatly be influenced by a revamped digital workplace and easy access to information as soon as the employees create account within the company. Engagement will be high not only because of the convenience of the HR software but because of the ability to personalize their profile and provide the assistance the helpdesk or help center can provide. Access to personal profiles and creating a workplace in which HR software and HR dashboards lead to individual portfolios is why so many people are turning to employee portals. Employee experience will also have an effect on the fidelity of the employee to the company as employees will stay in a job where they feel understood and have their needs met. 

Increased Employee Engagement

Employees will enjoy their work which has now been made easy and accessible, and their supervisors won’t be overwhelmed with keeping up with information, projects, and people because the employee portal will do it for them. Engagement is always higher when things are simple, easy to navigate, and prepared so that work is a little less tedious. Sharing information, files, projects, and information can now be done in a fun, customizable, and profile-centric way. With the entire system operating with HR software and streamlined HRIS, all the workflow that keeps profits and clients coming back will be transparent and available.

Reduced Costs

The HR software that enables self-service and problem solving not only saves time but also money and employee energy. Simple ways to get questions answered through the employee portal make HR workflow and paperwork universally accessible to those on the platform. Less time is spent searching for problems thanks to HR software that is keyword sensitive. Employee portals cut out all the unnecessary and non-profitable elements from HR and revitalize the experience so that employees stay satisfied and engaged. This is better for profits and sales as a happier workforce that is more organized and unified is more effective, so therefore employee portals create a more effective digital workplace.

Some businesses fall off and disappear because they never get organized or prepared for that next big task or obstacle. A resource like employee portals does a lot of the organizational work for you and once it’s up and running with everything you need to operate, it’ll run itself with all the HR resources at their disposal. Everyone on the same page means everyone working toward the same goals and profit-incurring projects. Employee portals can do this for your company and revolutionize engagement with clients as well as within the digital workforce.  

Conclusion

So now you know, employee portals are where the trajectory of integrated workplaces are going. Getting started using these HR portals might be exactly the missing element of your businesses’ new direction and will cause a ripple effect for its organization, use of best-of-breed interfaces, and a reduction of costs and efficiency in the process.

There will also be efficiency as employees won't suffer penalties if they forgot password, are in need of a password reset, are forgetting their employee login, are having troubles since they don't have a portal home page, or if they are having difficulties remote working with the lack of home access of the applications. Through digitalization, there will be a lower percentage of employees who need assistance as they will have continuous portal access through their mobile-device or any device to log-in to the information-system. This will mean better time optimization from the employee along with a better compatibility with the security you need in you HR system. 

 

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