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An Effective HR Database: A Must-Have for Enterprise HR Teams

An Effective HR Database: A Must-Have for Enterprise HR Teams
Alexandre Diard
An Effective HR Database: A Must-Have for Enterprise HR Teams

Establishing an HR Database could be transformative for your HR team, their data management, and the overall functionality of your organization. When you have an effective HR system for organizing your company’s most important employee information and assets, you’re giving yourself and your team centralized access to the ultimate toolkit in HR service.  

Operating through a human resource management system allows HR functions to meet everyone’s business needs without all the paperwork and tedious HR tasks that could be automated. An HR Database will boost productivity and cut down your risk of errors and discrepancies. As a valuable asset, you will optimize your hiring process, employee satisfaction, resource planning, and other HR strategies seamlessly

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- How HR is Solving the Disparate Data Challenge Once and for All

- 4 Methods to Achieve Data-Driven HR in your Organization

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What is an HR Database? 

An HR database is an intuitive human resource information system for the HR department to collect, store, and develop things like payroll management, talent management, employee management, training management, and important administrative tasks. Think of an HR database as a one-stop shop for all HR solutions, giving you the opportunity to streamline your entire HR process under one software-as-a-service HR management system that is easy to use

With an HR Database, your team and you can simultaneously access: 

  • Time and attendance
  • HR policies
  • Performance evaluation
  • Top talent acquisition 
  • Employee records
  • And more

With all of your most valuable employee information at your fingertips, the sky is the limit for how far your HR program can go.  

 

How an HR Database Benefits Your Business

Running a human resource department is an employee-focused administration that supports the hiring, development, and maintenance of all employees. An HR database can help manage things from onboarding to payroll to time tracking and beyond. Success factors are any elements of your business that optimize achieving its goals and mission. Managing human capital through a human resource system ensures you’re meeting your scalable benchmarks and satisfying your team. 

Go paperless, improve workflows, increase the turnover of productive tasks by HR personnel, and save time and money by establishing an effective HR database for your employee information. An HRIS system speeds up your entire HR process, centralizing the reports and data when you need it.  

 

Store important information all in one place

Resource management can be complex because there are so many elements that go into the process from the hiring to the retirement of an employee. You might have HR personnel who focus on expense management, and others who run your payroll processing, or just need to assess the end-to-end HRM system for updates. With an HR database, all of the information in your system of record keeping is consolidated into one hub. 

An HR database can be helpful when working through the recruitment process and onboarding functions, knowing all the new hires’ information and your applicant tracking system is captured all on one employee dashboard. Imagine spending your workday shuffling through different files and spreadsheets, trying to put puzzle pieces together about each potential employee or new hire. The premise is to have a competitive advantage in job analysis by implementing an HR system that keeps top talent info under one cloud. 

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Optimize HR management functionality

Streamlining HR tasks with an HR database is all about working smarter, simpler, and quicker. 

Instead of having HR managers input information into dozens of spreadsheets, you’re able to have process automation that lets them use their competencies more wisely. HR executives should have strategic management for things like: 

  • Employee benefits, compensation, and attendance
  • Employee recruitment, training, and development
  • Employee safety and workplace compliance 

With a software system in place, HR personnel can help employees thrive because they’re focusing on the planning, directing, and organizing of the overall workforce instead of focusing on less important duties. Your HR tools should increase productivity for your HR management team and create a configurable HR solution for efficiency. 

No more wasting time finding missing documents or manually maintaining employee scheduling that takes hours away from high-value tasks. No matter where your human resource staff resides, they can globally access an HR database instead of by hand in one office. These databases also help lessen the risk of inaccuracies in information and mistakes made during daily workflows because the infrastructure is already organized and automated. 

 

Make informed decisions through accurate data

We are currently in the era of big data and HR analytics, meaning that businesses are paying more attention to metrics than ever before. These insights can immensely benefit employee development because you’re able to assess things like absenteeism, productivity and performance, and budgeting. Strategic management that is data-driven through an HR database will take into account performance evaluations, expenses, and payroll processing so you can start analyzing where there’s room for improvement. 

Software systems are companions for growth, and your HR database is your overview of all the ways a company can expand and add more value by integrating the data. Pay attention to your employee turnover rates and assess their skills to see how you can leverage certain attributes to fill other skill gaps, prolonging the lifecycle of your team. Plus, not all HR processes are going to be effective over time. Updating your systems and finding new ways to support your team can all be seen through an HR database that is data-driven. 

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Improve workforce culture

Things like time off, scheduling benefits, and payroll management are all part of the employee experience. You want to keep your team empowered and informed on all of their employee information through an HR database that acts as a self-service portal they can turn to for immediate needs and inquiries. To increase employee engagement, let them be the leaders of their own information. 

Furthermore, when using your HR database to assess data, you’re also improving your learning management system. Maintaining an evolving team is important, and learning and development are a part of that. To improve workforce culture, you can invest in your employees with employee training based on the information your database collects for you about your team. Since HR departments are all about employee relations, use human resource information systems to build employer-employee relations that will boost productivity and satisfaction. 

 

Enhance safety and security

Through an HR database, you can upload employee guidelines and policies and other important disciplinary notices to ensure your team is on the same page about how to maintain a safe work environment. Having a human resource information system lowers the risk of any work-related conflicts and claims because everything is logged and recorded. 

If you have access to an HR database of information like this, you can improve workplace safety conditions and come up with ways to make sure you’re running a department that is compliant with all labor laws. Instead of relying on your employees to keep the information confidential, protect your virtual data with a software system and take the liability risk off your team. 

 

Customize Your HR Database with PeopleSpheres Platform

Human resources solutions are not one-size-fits-all, as organizations have different needs and requirements to effectively manage their HR process. Finding the ultimate toolkit that provides a unified solution can be complex because software systems have their own process for storing and analyzing data that may not work for all of your business needs. 

That’s why PeopleSpheres is passionate about allowing organizations to consolidate data from multiple sources and systems of their choice. As the epitome of flexibility, PeopleSpheres wants technology integration to feel seamless and customizable, upgrading your system in whatever way feels right for you. Dispersed data leads to an increase in errors and a decrease in employee motivation. Peoplespheres lets you connect all of your systems into one platform so you don’t have to worry about where all your data is. 

Streamlining all of your HR management software into one place with PeopleSpheres platform can ease all of your HR challenges from onboarding, to unifying employees, to running a system of record, and more. Optimize your workflow with an HR database that lets you lead the way!

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