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Employee Portals: A Fresh Look at the Future of Work

employee portals
Alexandre Diard
employee portals

If you ever find yourself on an employee portal, just remember you’re likely using it for added data security and seamlessness between your coworkers and the rest of the team. Sharing information is easy and organized and is streamlined by plenty of modern features like live chats, case tracking, and enhancing the overall work experience. It can be hard enough to reach goals without dealing with issues of clarity and complexity and employee portals provide that in a comprehensive package.

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What is an Employee Portal?

For the tech-savvy and knowledge-seeking, employee portals are HR portals or intranet portals that ensure private and secure communication and interactions in an online space. Sharing information about your business or company continues to become easier with technology and employee portals are a best-of-breed asset for any entrepreneur. HR software is effective alone, but employee portals build a network of interrelating software tools all in one place. Having that organized space to create a digital workplace lets it operate while keeping everyone involved, focused, and capable of receiving the same assistance and support necessary to succeed.

Employee Portal Features

Working without worrying is a key to success and thanks to the security included in employee portals and employee experience platforms, the utility doesn’t have to be sacrificed for security. HRIS is a form of HR software that prioritizes organizing processes that businesses rely on to manage, operate, and thrive. Employee portals take full advantage of the HRIS system and ensure that the convenience of the organization is a strength of your company, faculty and staff. Access to the HR portal’s internal communication tool makes communicating and reaching out to employees and coworkers easier and almost instantaneous. Features like an employee directory, companywide employee training, access to pay stubs, etc. are some of the many functions of the HR system that employee portals operate with.

Employee portals allow for businesses to keep all their information accessible and free flowing between their members. Exchanging documents, uploading forms and community information as well as creating a space of collaboration between everyone ensures efficiency and understanding across the board. Accessibility to information and work materials now stretches to any remote location with service to the employee portal.

Employees not only get kept up to date with HR reporting but have an abundance of services to maximize their efficiency and get work and tasks accomplished with ease. Engagement should be consistent, and the ease of use should encourage continued use of resources and interactive tools like an HR dashboard.

HR software and features like a 'People Directory' enhance how quickly people can be found within a company and will bring up their profile and related work information. Teams can be set up within the portal to make it easy for admins to customize communications and assign tasks for specific situations and sensitivities.


Why Employee Portals Are Important for Your Business?

 Productivity is vital to profitability and as a result, an employee portal could be the difference-maker for your company. HR portals do a great job of getting information out to your people, which helps them do their job to the best of their ability and in an efficient manner. Getting access to all of the pertinent information in one place and reaping the benefits of a PaaS (platform as a service) can rejuvenate a company's day-to-day operation and increase not only efficiency but employee satisfaction and engagement as well.

Improved HR Functions

With business always changing, the flexibility that employee portals bring provides an opportunity within the digital workplace that is difficult to emulate. Communication can occur faster with an employee portal and changes to policy, strategy, or practice can be relayed down the organization quickly and accurately. Employee portals allow for access to events through an activity feed, as well as access to creating and using forms regarding all facets of business from HR requests to employment contracts and onboarding paperwork. Administrators can archive or transfer files to organize HR workflow or project roles and determine who has access to what. Your entire HR portal is full of tools to help get the job accomplished and it can be regulated and centralized through the employee self-service portal, compacting attention and resources exactly where they’re wanted.

Employee Experience

Employee satisfaction will greatly be influenced by a revamped digital workplace and easy access to information as a result of employee portals. Engagement will be high not only because of the convenience of the HR software but because of the ability to personalize their profile. Access to personal profiles and creating a workplace in which HR software and HR dashboards lead to individual portfolios is why so many people are turning to employee portals.

Increased Employee Engagement

Employees will enjoy their work which has now been made easy and accessible, and their supervisors won’t be overwhelmed with keeping up with information, projects, and people because the employee portal will do it for them. Engagement is always higher when things are simple, easy to navigate, and prepared so that work is a little less tedious. Sharing information, files, projects, and information can now be done in a fun, customizable, and profile-centric way. With the entire system operating with HR software and streamlined HRIS, all the workflow that keeps profits and clients coming back will be transparent and available.

Reduced Costs

The HR software that enables self-service and problem solving not only saves time but also money and employee energy. Simple ways to get questions answered through the employee portal make HR workflow and paperwork universally accessible to those on the platform. Less time is spent searching for problems thanks to HR software that is keyword sensitive. Employee portals cut out all the unnecessary and non-profitable elements from HR and revitalize the experience so that employees stay satisfied and engaged. This is better for profits and sales as a happier workforce that is more organized and unified is more effective, so therefore employee portals create a more effective digital workplace.

Some businesses fall off and disappear because they never get organized or prepared for that next big task or obstacle. A resource like employee portals does a lot of the organizational work for you and once it’s up and running with everything you need to operate, it’ll run itself with all the HR resources at their disposal. Everyone on the same page means everyone working toward the same goals and profit-incurring projects. Employee portals can do this for your company and revolutionize engagement with clients as well as within the digital workforce.  


So now you know, employee portals are where the trajectory of integrated workplaces is going. Getting started using these HR portals might be exactly the missing element of your businesses’ new direction and will cause a ripple effect for its organization, use of best-of-breed interfaces, and a reduction of costs and efficiency in the process.

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